Tender Details

Country: Belgium
Summary: Event Management Services for Eit Food-S Employee Days Event 2026
BET Ref No: 118013117
Deadline: 16 May 2025
Financier: Self Financed
Purchaser Ownership: Government
Tender Value: EUR 221000
Notice Type: Tender
Document Ref. No.: 259850-2025
Purchaser's Detail:
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Description:
RFP (Request for Proposal) issued by EIT Food IVZW for a potential procurement of event management support services (via framework agreement) to organise EIT Food-s Employee Days event in 2026. Scope of Services - Employee Days 2026 (Ghent, Belgium) Event Details Location: Ghent, Belgium Preferred Venue: Old Fish Market (used in 2025) Dates: Main event + team meetings (Team meetings on 23 April) Venue Requirements Alternative Venue (if needed): Must meet criteria such as: Walking distance to hotel Central, accessible location Environmentally responsible catering (local, vegetarian) Inspiring, creative space Accessible for people with restricted mobility On-site staff presence during the event Venue Layout: Plenary room (190-220 attendees) + 4 breakout rooms Quiet room Catering area OPS room (5 staff) Team meeting rooms (with AV setup and soundproofing) Required Agency Support Venue Scouting: (Only if Old Fish Market unavailable) - propose 3-5 options, assist with site visits, repeat if necessary Venue Selection & Logistics: Support in selection, confirm booking, manage setup Hotel Accommodation: Book eco-branded 3* or 4* hotel(s), manage all communication and invoicing Project Management: Oversee full event execution, coordinate all vendors Supplier Coordination & Payments: Manage and pay all suppliers Customer Care: Manage event mailbox and inquiries in line with internal comms Project Timeline: Create and manage Trello-based timeline with stakeholder visibility Branding: Im...
Documents:

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Event Management Services for Eit Food-S Employee Days Event 2026 - Belgium Tender

The EIT FOOD IVZW, a Government sector organization in Belgium, has announced a new tender for Event Management Services for Eit Food-S Employee Days Event 2026. This tender is published on BelgiumTenders under BET Ref No: 118013117 and is categorized as a Tender. Interested and eligible suppliers are invited to participate by reviewing the tender documents and submitting their bids before the deadline on 2025-05-16.

The estimated tender value is EUR 221000, and full details, including technical specifications and submission requirements, are provided in the official tender documents. Ensure all submissions meet the criteria outlined to be considered for evaluation.